The Finance Division provides budgeting, accounting, and reporting responsibilities for the agency in accordance with state and federal requirements.

Budgeting

Annual Agency Budget

• Divisional Budgets - Lisa Batchelder (x825)
• Distributed at beginning of fiscal year
• Mid-Year Revised Budgets - Lisa Batchelder (x825)
• Budgets revised after January 1
• Oracle Budget vs Actual Reports - Mary Hane (x129)
• Print on division printers 4th day of month
• Voucher Detail Report - Mary Hane (x129)
• Access to transaction detail

Claims Processing

Travel Claims

• Travel Reimbursement Process - Lisa Eden (x453)
• Status of Travel Claim Payment
• All employee travel claims are direct deposited into the same bank account as employee’s payroll

Form 3 Claims

• Cell Phone Reimbursement - Lisa Batchelder (x825)
• Stipend Payments to Workshop Participants - Lisa Batchelder (x825)

School Claims

• State Aid to Schools - Debbi Butterfield (x458)
• Formula Payments to Technology Centers
• Program Assistance Payments to Comprehensive Schools
• Lottery Fund Equipment Grants to schools

• Federal Grants - Kristen Josey (x824)
• Examples include Carl Perkins, Tech Prep, TANF, Bid Assistance

• Contracts - Kristen Josey (x824)
• Examples include Horizons TV, OK-ACTS, Certified Nurse Aid

Accounts Receivable

• Receipts - Kristen Josey (x824)
• Deposits & registration payment posting to iCAT - Mary Hane (x129)
• Invoicing - Judy Brown (x451)
• CareerTech Conference Account - Mary Hane (x129)
• Conference Coordination Sheet
• ICAT for event registration

Other

• Stop Payments -Judy Brown (x451)
• 1099 Processing - Judy Brown (x451)