Course Title

Advanced Computer Applications for the Law Office

Course Description

This course will provide students with advanced software skills needed for the Legal Office. The integration of state-of-the-art personal computing is done throughout the course.

Contact

Gina Hubbard
(405) 743-5117
ghubb@okcareertech.org

Knowledge and Skills

Advanced Document Processing:

• Format business and academic reports, business letters, envelopes, memos, and tables.
• Key at least 50 words per minute on 5-minute timing with no more than 5 errors.

Advanced Word Processing

Page Set-Up/Layout:

• Select paper source for first and following pages in document
• Create different odd/even and different page headers and footers
• Apply different page setup options to various pages or sections of a document
• Create and use macros; create and use custom Tool Bars
• Use the ten-key numeric keypad with a minimum of 200 net strokes per minute on 3-minute timing

Character, Paragraph and Page Formatting:

• Apply line numbers to pages
• Apply different border and shading options to pages/paragraphs
• Work with different types of page and section breaks
• Determine and set custom tabs; use different types of tabs
• Apply other appropriate formatting to documents
• Create bulleted, numbered, and outline numbered list; customize lists

File Management:

• Insert a separate document into an open document
• Use Paste Special options to embed/link text/files
• Use different views
• Summarize a document
• View readability statistics
• Customize document properties
• Password-protect a file

Advanced Table Features:

• Add, delete, copy, move rows and columns in tables
• Create calculations in a table
• Apply advanced formatting options to a table
• Chart a Word table; change the chart in Graph; format the chart object in Word

Mail Merge:

• Identify components of a mail merge; define terminology related to mail merge
• Perform merge (form letters, mailing labels, envelopes, directory)
• Create a folder; rename a folder
• Modify a field
• Insert merge fields in the main document
• Use an IF field to conditionally print text in a form letter
• Select data records to merge and print
• Sort data records to merge and print
• View merged data
• Display and print field codes

Collaboration:

• E-Mail a document for review
• Insert, view, and edit comments
• Track changes
• Review tracked changes and comments
• Change review settings
• Compare and merge documents

Columns:

• Format a document into multiple columns
• Justify a paragraph
• Format a drop cap
• Insert a column break
• Add a vertical rule between columns
• Balance column length
• Insert a text box
• Change column formatting

Graphics:

• Insert WordArt drawing objects; format WordArt
• Insert AutoShapes and symbols
• Insert and format floating graphics
• Create and format a diagram
• Copy, paste, size, and position graphics and diagrams

Master Doucuments:

• Create an outline; use the Outline Toolbar

• Insert a subdocument in a master document; Create a subdocument in a master document

• Enter text and graphics as part of a master document

• Add a caption

• Create cross references

• Mark index entries

• Hyphenate a document

• Control widows and orphans

• Sort a list

• Use appropriate styles to allow automatic generation of a table of contents

• Create a table of contents

• Build an index

• Add bookmarks; go to a bookmark

• Create alternating headers and footers

• Set a gutter margin

• Save a master document; open a master document

• Use document map

• Update an index

• Update a table of contents

Advanced Presentation Software

Slide Set-Up and Presentation:

• Create custom macros and Toolbar Buttons
• Select appropriate slide layouts and using placeholders
• Work with Slide and Title Masters; apply format changes to Masters
• Add action buttons and apply action settings; run the slide show with action buttons

Editing Text/Objects:

• Add and move text
• Find and replace text and fonts
• Create a Hyperlink to a slide; run a slide show with hyperlinks
• Move/copy/cut/paste/paste special
• Apply text formatting and spacing
• Work with objects
• Insert, size, and move Clip Art; group and ungroup a Clip Art
• Insert tables; enter data in tables; format tables
• Create, size, and format diagrams
• Insert charts and replace sample data
• Insert an Excel chart; scale and move the Excel chart
• Insert a Word table; scale and move the Word table

• Insert a chart and replace the sample data
• Insert an Excel chart; scale and move Excel chart
• Insert a Word table; scale and move a Word table
• Add a Hyperlink to a slide; run a slide show with hyperlinks
• Open a Microsoft Word Outline as a Presentation

Workgroup Collaboration:

• Display the Reviewing Toolbar and insert/edit/delete comments
• Distribute the slide show for review
• Merge slide shows
• Print comments and changes
• Review, Accept, and Reject comments and changes

Brainbench:

http://www.brainbench.com

Career Cluster Resources for Business, Management and Administration:

http://www.careerclusters.org/clusters/16cc.php?cluster=ba

Accountability Measures, Assessments, or Evaluation Procedures

Required Brainbench Certifications (or equivalent industry certifications):

• Advanced MS Word (any version)
• Advanced MS PowerPoint (any version)
• Typing Speed and Accuracy

Recommended Brainbench Certifications (or equivalent industry certifications):

• Word Perfect (any level)

National Associaiton of Legal Secretaries:

• ALS Certification

Brainbench:

http://www.okcareertech.org/certify

Industry Alignments

Brainbench

National Association of Legal Secretaries (NALS)

Curriculum Resources

Office XP Core A Professional Approach. Hinkle, Cain, Marple, Stewart –, Glencoe - ISBN#0-07-825299-7

Microsoft Office 2003 Advanced Concepts and Techniques, Shelly, Cashman, Course Technology,

         ISBN:  978-0-619-20025-1

Microsoft Office 2003 Post Advanced Concepts and Techniques, Shelly, Cashman, Course Technology,

         ISBN:  0-619-20027-8

Microsoft Office 2003, Pasewark, Course Technology

New Perspectives on Microsoft Office XP, Course Technology

WordPerfect Complete Tutorial, South-Western/Thomson Learning  ISBN:  0-538-69247-2

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