OK HOSA By-Laws
The name of the organization shall be Oklahoma HOSA.
The primary purpose of HOSA is to serve the needs of its members and promote and strengthen the HCE-HOSA partnership in the following ways:
a. Provide programs and activities that will develop:
l. Physical, mental and social well-being of the individual;
2. Leadership, character and citizenship;
3. Ethical practices and respect for the dignity of work.
b. Foster self-actualization of each member that will contribute to meeting the individual's psychological, social and economic needs.
c. Build the confidence of students in themselves and their work by providing opportunities for students to assume responsibilities and by developing personal and occupational competencies and social skills that lead to realistic choices of careers and successful employment in the health care field.
d. Promote inter-organizational relationships with professional groups, businesses, industries and other student organizations.
e. Recognize individual achievements in scholarship, occupational skills or services rendered by providing recognition and awards.
f. Promote involvement in current health care issues, environmental concerns and survival needs of the community, the state, the nation and the world.
g. Establish and maintain local HOSA chapters in good standing with HOSA and National HOSA.
Section 1. Membership Composition
a. HOSA is a state organization of, by and for students who are or were enrolled in secondary, postsecondary and collegiate Health Careers Education programs and/or are interested, planning to pursue, or pursuing a career in the health professions. It shall consist of local chapters chartered by HOSA and HOSA, Inc.
b. Members shall be students who are or have been enrolled in health education programs, are interested, planning to pursue, or are pursuing a career in the health professions, and persons associated with, participating in or supporting Health Careers Education in a professional capacity. Individuals shall be eligible for membership through a chartered local chapter that is under the auspices of the Health Careers Education Division of the Oklahoma Department of Career and Technology Education.
Section 2. Membership shall be open to persons regardless of age, race, sex, color, national origin, religious beliefs or disability.
Section 3. HOSA shall be guided by the Oklahoma HOSA Power Team which includes at least one (1) HOSA Advisor from each Oklahoma Technology Center, comprehensive High Schools and the Health Careers Education State Staff and may be composed of the following divisions: Secondary, Postsecondary, Collegiate, Alumni, Professional, Honorary, and Associate. The Associate Division shall be composed of students who are not enrolled in a Health Careers Education program but who are interested in a career in the health professions
Section 4. The Secondary Division shall be composed of secondary students who are or have been enrolled in a Health Careers Education program, an organized career awareness program or are interested, planning to pursue, or are pursuing a career in the health professions.
Section 5. The Postsecondary/Collegiate Division shall be composed of students who are not enrolled in high school, have received a high school diploma, and/or are pursuing a GED and are majoring in health care related field.
Section 6. The Alumni Division shall be composed of persons who have been enrolled in Health Careers Education programs. (Alumni members shall pay affiliation fees and cannot vote, make motions and hold office in the Alumni Division. Alumni members may not compete in events.)
Section 7. The Professional Division shall be composed of persons who are associated with or participating in Health Careers Education in professional capacities. These may include health professionals or other members of the community who wish to support the HOSA program and its growth and development. Professional members shall pay affiliation fees but may not vote, make motions, hold office or compete in events.
Section 8. Honorary members shall be persons who have made significant contributions to the development of HOSA and/or have rendered outstanding service to the organization. Honorary membership may be conferred for life by a three-fourths vote of the Executive Council. Honorary members shall have none of the obligations and all of the privileges of membership except voting, making motions, holding office and competing in events.
Section 9 Affiliation Fees
a. HOSA affiliation fees shall be approved by the Executive Council and the Delegate Assembly. National affiliation fees shall be as approved by HOSA, Inc,. and the National Delegate Assembly.
b. Members, with the exception of honorary members, shall pay annual local, state and national affiliation fees.
c. The membership year for classes beginning in the fall shall begin on the opening day of the fall semester and continue for one calendar year. Affiliation fees for Oklahoma Chapters must be received by National HOSA on or before January 1 of the membership year. Oklahoma membership affiliation must be completed on or before the last day of State Leadership Conference registration deadline. Affiliation fees for Oklahoma students who enroll after January 1 must be received by national HOSA on or before March 1 of that same year. Students who do not affiliate by the appropriate date shall be ineligible to participate in the Competitive Events Program for State Leadership Conference or seek state office. A 100% Affiliation Certificate may be issued by National HOSA based on National HOSA affiliation guidelines.
Section 1. The organization of HOSA will be compatible with that of National HOSA, Inc.
Section 2. Active HOSA chapters may be organized in schools offering Health Careers Education programs or an organized pre Health Careers Education program.
Section 3. Charter
a. A charter shall be issued to a local chapter from National HOSA.
b. Each chartered chapter shall be responsible for all operational activities within the chapter.
c. Each chapter shall select voting delegates as provided by the chapter constitution and/or bylaws.
Section 1. Elected Officers
a. A President and Vice President shall be elected by the Voting Delegates of the combined Secondary and Postsecondary Divisions at the annual Fall Leadership Conference.
b. Four (4) Regional Representatives shall be elected by the Voting Delegates of the Secondary and Postsecondary Divisions at the Fall Leadership Conference.
[Policy Notation: Have two (2) candidates for President and two (2) for Vice President after the application process is completed. These two (2) for President and two (2) for Vice President would have a run-off at the annual Fall Leadership Conference and the candidates for each of these offices with the lowest number of votes, would be dropped The two dropped may be available for a regional representative position IF there is a vacancy. If there are no vacancies, the bottom two candidates do not become an officer even as a regional representative. The weight of the application process points would be 60% from the interview and 40% from the written test. A candidate must pass the written test by a minimum of 70% in order to be eligible to advance to the interview process. Then a candidate must score a minimum of 70% on the interview process in order to be slated for an office.
Section 2. A State HOSA Advisor shall be appointed by the State Supervisor of the Health Careers Education Division. The State Advisor shall serve as the business manager of HOSA.
Section 3. A Coordinator for Alumni Activities shall be designated by the State Advisor.
Section 4. The duties of the various officers shall be such as are specified in these bylaws and in the parliamentary authority adopted by the organization.
a. The President shall preside at the state conferences and all Executive Council meetings, make committee appointments unless otherwise provided and develop, with the assistance of the Executive Council and the state advisor, an annual program of work.
b. The Vice President shall serve HOSA in any capacity as directed by the President and, in the absence of the President, will assume those duties.
c. The Regional Representatives shall promote the growth and development of their regions in accordance with the annual program of work. They shall assist in coordination of the annual Fall Leadership Conference, State Leadership Conference, serve as members of the nominating committee, participate in the next year’s Officer Selection Process and in any other capacity as directed by the President.
d. One Regional Representative shall be designated by the Executive Council to record the minutes of all division or Executive Council meetings and file such minutes and all other records and reports with the State Advisor within thirty (30) days following the meeting.
e. The Coordinator of Alumni Activities shall represent HOSA Alumni on the Executive Council. He/She shall participate on Executive Council committees and carry out any other responsibilities as appointed or requested by the President.
Section 5. Elections
a. Officers may not succeed themselves in office, but they may run for another office.
b. Officer candidates must be current members of HOSA in good standing.
c. Officer candidates and candidates for Coordinator of Alumni Activities shall be required to submit the requested information to the State Advisor prior to a nominating meeting at which the candidate shall participate in a nominating process.
d. Candidates for Regional Representative must reside in the region the candidate will represent throughout the term of office. In the event that there are no candidates from that region who pass the written test by a minimum of 70% and then the interview process by 70%, a candidate from another region who did pass the written test by 70% and then the interview process by 70% may be slated for that region.
e. A Nominating Committee composed of no less that one (1) member of the Executive Council, and two (2) representatives from industry, HOSA alumni or related persons shall be appointed by the state office with consideration given to individuals suggested by the Executive Council.
g. A HOSA chapter shall submit no more than one (1) candidate per office (President, Vice President, and Secondary Regional Representative and Postsecondary Regional Representative) for every 20 chapter members.
h. A HOSA chapter shall submit no more than one (1) candidate for Coordinator of Alumni Activities.
i. Officers shall be elected by ballot at the annual Fall Leadership Conference to serve one year through the next Fall Leadership Conference or until their successors are selected. In the event a majority vote is not secured, the candidate shall be determined preferentially. If no candidate is available for any given region, the position will be filled by one of the candidates in that category (postsecondary or secondary) who were not selected during the voting process; the position will be filled by the person with the highest score in the application process.
Section 6 Officer Vacancies
a. In the event of a vacancy on the state officer team, the decision to replace the officer shall be made by the Health Careers Education State Supervisor and HOSA State Advisor. If the decision is made to replace the officer, the position shall be offered to the remaining slated candidate for that office.
b. The student does not have to be from the region to be a regional representative when filling a vacancy.
c. The student chosen has the right to decline the appointment.
Section 1. Two (2) state conferences may be held each year with the time and place to be designated by the State Advisor in consultation with the Executive Council.
Section 2. A special meeting may be called by the Executive Council. A 30-day notice of any special meeting shall be given to the membership.
Section 3. Local chapters shall exercise their membership voting privileges through voting delegates. Each chapter shall be allowed two (2) voting delegates. One alternate delegate should be selected for each delegate.
Section 4. A quorum for any conference shall be constituted by a 50 percent-plus-one representation of delegates of the local chapters that are registered to vote.
Section 5. A Credentials/Tellers Committee and a Rules/Arbitration Committee shall be appointed by the State Advisor in advance of each state conference. Each committee shall be composed of a secondary and postsecondary student and a secondary and postsecondary advisor.
Section 6. The Credentials\Tellers committee shall review and approve the list of delegates compiled by the State Advisor, shall supervise registration of delegates, shall submit a report at the beginning of each session on the number of delegates present and shall distribute ballots and tally votes for any ballot vote.
Section 7. The Rules/Arbitration Committee shall, with the approval of the Executive Council, propose to the convention a list of rules, an order of business and a code of conduct for the conference. The committee shall review all questions and disputes which have been prepared and submitted according to an established procedure and shall make appropriate recommendations to the Executive Council in a timely manner.
Section 8. HOSA shall exercise membership voting privileges at the National Leadership Conference through voting delegates. Current state officers shall serve in the capacity of national voting delegates.
Section 1. The Executive Council shall be composed of all the officers as designated in Article V, Section 1 and the State Advisor.
Section 2. Ex-officio members without a vote shall be chapter advisors or their representatives of the elected officers, the state supervisor for Health Careers Education, the alumni coordinator and National Officers from the state.
Section 3. The Executive Council shall have full responsibility for the affairs of HOSA between its business meetings, make recommendations to HOSA and perform such duties as are specified in these bylaws. The Council shall be subject to the orders of HOSA and none of its acts shall conflict with action taken by HOSA.
Section 4. The Executive Council shall meet at least four (4) times a year.
Section 5. A quorum of the Executive Council shall be constituted by a 50 percent-plus-one majority of the voting members.
Section 1. All state funds shall be deposited in a bank designated by the HOSA State Advisor.
Section 2. All state funds shall be disbursed by check with a minimum of two signatures, which may be the signatures of the Health Careers Education/HOSA Secretary, the HOSA State Advisor or the Health Careers Education State Supervisor, or Assistant State Supervisor.
Section 3. The State Advisor shall arrange for an audit of the financial records by a qualified auditor. The audit report shall be available to any member of HOSA.
Section 4. The fiscal year shall commence on the first (1) day of September of each year and shall end on the thirty-first (31) day of August of the next calendar year.
Section 5. All books and records may be reviewed by any member, advisor or committee members.
The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern HOSA in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order HOSA may adopt.
Standing rules shall be adopted if and when the need arises.
EMBLEM AND COLORS
Section 1. The emblem of HOSA is a circular design with a triangle inside containing the symbolic figures of a person and hands. The design is described and protected from infringement by trademark registration numbers as filed with the United States Patent Office. The use of this emblem will be governed through each chartered state association under policy established by the HOSA, Inc. Board of Directors.
Section 2. The colors of HOSA are navy blue, maroon and white.
Section 3. The HOSA motto is "The Hands of HOSA Mold the Health of Tomorrow."
Section 4. The HOSA slogan is, "Health Science and HOSA: A Healthy Partnership."
AMENDMENT OF BYLAWS
These bylaws may be amended by a two-thirds vote of the authorized delegates at any state conference, provided that the proposed amendment has been submitted in writing to the executive council at least thirty (30) days prior to an annual meeting.
No part of the net earnings shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons, except that HOSA shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of charitable, religious, educational and scientific purposes including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any of the Internal Revenue Law). No substantial part of the activities of HOSA shall be the carrying on of propaganda otherwise attempting to influence legislation and HOSA shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision, HOSA shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal Income Tax under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by any organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
Upon the dissolution of HOSA the Executive Council shall, after paying or making provision for the payment of all the liabilities of HOSA, dispose of all of the assets of HOSA exclusively for the purposes of HOSA in such manner or to such organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as exempt organization or organizations under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Executive Council shall determine. Any such assets not so disposed of shall be disposed of by the District Court, in which the principal office of HOSA is then located to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
Revised April 2007