CTIMS Login and Assistance

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• Setting up your CTIMS Account
  
• For Help with CTIMS, contact the Information Management Division at 405-743-5134 or email CTIMSSupport@careertech.ok.gov                                                                                                         
  
• Support available Monday through Thursday 7:00 - 5:00 and Fridays 7:00 - 4:00
  

Scroll Down Page to see all Guidebooks

ABE (Adult and Basic Education) Grant

• Technical Guidebook
  
• ABE Grant Handbooks
  
• Contacts
• Due Dates:
  • September 15: ABE Worksheets and Budgets entered and submitted
  • Monthly: Reimbursement Requests submitted

Business Master

• Technical Guidebook

Carl Perkins (FLA) Grant

• Technical Guidebook
• Instructions for Accessing Sub Award Funding Agreement Contract in CTIMS
• Video Tutorials
• Resources
  
• Contacts
• Due Dates:
• May 5:  FY 18-19 Perkins Application due
• August 1:  FY 17-18 Perkins final Invoices for reimbursement due
• August 15:  Final date for submitting corrected Invoices
• March 15:  Last date to submit an EQUIPMENT Budget Adjustment to the Agreement
• April 1:  Last date to expend all NON-SALARY  Perkins funds

Comprehensive Schools

CESI (Comprehensive School Enrollment)

• CESI Technical Guidebook
• CESI Guide (powerpoint)
  
• CESI File Upload Excel Template
• CESI Manual Input Worksheet (Use to gather information for manual input using Add/Edit/View Student Records.  Do not use for File Upload.  To upload file, use the Excel Template above.)
• CESI Pathway and Course Codes
  
• Due Dates:
• October 31:  Initial Submission
• January 31:  Additional Enrollment
• May 31:  Final Date for Submission

Salary and Teaching Schedule

• Technical Guidebook
• Salary and Teaching Guide (powerpoint)
• Due Date: September 30

Student Completion/Follow-Up Report

• Technical Guidebook
• Follow-up Guide (powerpoint)
• Due Date: March 15 (extended to April 1)
  

EDI (Economic Development Initiatives)

• BIS Guidelines
  
  
• EDI Complete Process Technical Guidebook - Instructions for ODCTE Staff & Tech Center Users
  
• Process Guidebook for Technology Center Users 
• Budget Adjustment Process Guidebook
• Change Request Process Guidebook
• Invoice Process Guidebook
• OCAS Codes for BIS
• Contacts
  

Technology Centers

Enrollment - Technology Centers

• BIS Enrollment Technical Guidebook
  
• BIS Guidelines
  
• Approved Assessment List & Approved Assessment Request
  
• BIS Enrollment Due Dates:
  
  • October 15:  1st Quarter
    
  • January 15:  2nd Quarter
    
  • April 15:  3rd Quarter
    
  • July 15:  4th Quarter
    
  • August 15:  All Corrections Made
• Full-time Enrollment Technical Guidebook FY20
• Tech Center Course Only Enrollment Technical Guidebook FY20
  
• Full-Time Enrollment Due Dates:
• October 15:  1st Quarter
  
• January 15:  2nd Quarter
  
• April 15:  3rd Quarter
  
• July 15:  4th Quarter
  
• August 15:  All Corrections Made

Instructional Framework

• Technical Guidebook
  
• Due Date: June 30
  

Student Completion/Follow-Up Report

• Technical Guidebook
• Follow-Up Guide (PowerPoint)
• Due Date: January 31 (extended to April 1)
  

Technology Centers Personnel Management

• Update Personnel Data (TC Info)
• Technology Center Information System Guidebook (TC Info)
• Request for New Professional/Certified Position
• Request to Modify/Delete an Existing Professional/Certified Position
• Request New Adjunct Teaching Position

IPEDS

• Reporting Guidebook for Technology Centers - FY20

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