CTIMS Login and Assistance

• Click here to login to CTIMS:   
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• Setting up your CTIMS Account
  
• For Help with CTIMS, contact the Information Management Division at 405-743-5134 or email CTIMSSupport@careertech.ok.gov

Scroll Down Page to see all Guidebooks

ABE (Adult and Basic Education) Grant

• Technical Guidebook
  
• ABE Grant Handbooks
  
• Contacts
• Due Dates:
  • September 15: ABE Worksheets and Budgets entered and submitted
  • Monthly: Reimbursement Requests submitted

Business Master

• Technical Guidebook

Carl Perkins (FLA) Grant

• Technical Guidebook
• Instructions for Accessing Sub Award Funding Agreement Contract in CTIMS
• Video Tutorials
• Resources
  
• Contacts
• Due Dates:
• May 5:  FY 18-19 Perkins Application due
• August 1:  FY 17-18 Perkins final Invoices for reimbursement due
• August 15:  Final date for submitting corrected Invoices
• March 15:  Last date to submit an EQUIPMENT Budget Adjustment to the Agreement
• April 1:  Last date to expend all NON-SALARY  Perkins funds

Comprehensive Schools

CESI (Comprehensive School Enrollment)

• CESI Technical Guidebook
• CESI File Upload Excel Template
• CESI Manual Input Worksheet (Use to gather information for manual input using Add/Edit/View Student Records.  Do not use for File Upload.  To upload file, use the Excel Template above.)
• CESI Pathway and Course Codes
  
• Due Dates:
• October 31:  Initial Submission
• January 31:  Additional Enrollment
• May 31:  Final Date for Submission

Salary and Teaching Schedule

• Technical Guidebook
• Due Date: September 30

Student Completion/Follow-Up Report

• Technical Guidebook
• Due Date: March 15
  

EDI (Economic Development Initiatives)

• EDI Process Technical Guidebook

• Video Tutorial - How to Enter OCAS Codes in CTIMS

• EDI-How to Enter OCAS Codes in CTIMS
  
• OCAS Codes for BIS
• Video Tutorial - CTIMS - How to Invoice

• EDI-How to Invoice in CTIMS

• Contacts
  

Technology Centers

Enrollment - Technology Centers

• BIS Enrollment Technical Guidebook
• BIS Guidelines FY19
  
• BIS Enrollment Due Dates:
  
  • October 15:  1st Quarter
    
  • January 15:  2nd Quarter
    
  • April 15:  3rd Quarter
    
  • July 15:  4th Quarter
    
  • August 15:  All Corrections Made
    
• Full-time Enrollment Technical Guidebook
• Full-Time Enrollment Due Dates:
• October 15:  1st Quarter
  
• January 15:  2nd Quarter
  
• April 15:  3rd Quarter
  
• July 15:  4th Quarter
  
• August 15:  All Corrections Made

Instructional Framework

• Technical Guidebook
  
• Due Date: August 31

Student Completion/Follow-Up Report

• Technical Guidebook
• Due Date: January 31
  

Technology Centers Personnel Management

• Update Personnel Data (TC Info)
• Technology Center Information System Guidebook (TC Info)
• Request for New Professional/Certified Position
• Request to Modify/Delete an Existing Professional/Certified Position
• Request New Adjunct Teaching Position

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