CTIMS Login and Assistance

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• Setting up your CTIMS Account
  
• For Help with CTIMS, contact the Information Management Division via email: CTIMSSupport@careertech.ok.gov                                                                                                         
  
• Support available Monday through Thursday 7:00 - 5:00 and Fridays 7:00 - 4:00
• **Due to the current state of emergency, contacting IMD staff via the CTIMSSupport email address will result in the most efficient response time.
  

Scroll Down Page to see all Guidebooks

ABE (Adult and Basic Education) Grant

• Technical Guidebook
  
• ABE Grant Handbooks
  
• Contacts
• Due Dates:
  • September 15: ABE Worksheets and Budgets entered and submitted
  • Monthly: Reimbursement Requests submitted

Business Master

• Technical Guidebook

Carl Perkins (FLA) Grant

• Technical Guidebook
• Instructions for Accessing Sub Award Funding Agreement Contract in CTIMS
• Video Tutorials
• Resources
  
• Contacts
• Due Dates: 
  
• May 5:  FY 18-19 Perkins Application due
• August 1:  FY 17-18 Perkins final Invoices for reimbursement due
• August 15:  Final date for submitting corrected Invoices
• March 15:  Last date to submit an EQUIPMENT Budget Adjustment to the Agreement
• April 1:  Last date to expend all NON-SALARY  Perkins funds

Comprehensive Schools

CESI (Comprehensive School Enrollment)

• CESI Technical Guidebook
• CESI Guide (powerpoint)
  
• CESI File Upload Excel Template
• CESI Manual Input Worksheet (Use to gather information for manual input using Add/Edit/View Student Records.  Do not use for File Upload.  To upload file, use the Excel Template above.)
• CESI Pathway and Course Codes
  
• Due Dates:
• October 31:  Initial Submission
• January 31:  Additional Enrollment
• May 31:  Final Date for Submission

Salary and Teaching Schedule

• Technical Guidebook
• Salary and Teaching Guide (powerpoint)
• Due Date: September 30

Student Completion/Follow-Up Report

• Technical Guidebook
• Follow-up Guide (powerpoint)
• Approved Assessment List
• Testing Information
• Due Date: March 15 (extended to May 1)
  

EDI (Economic Development Initiatives)

• BIS Guidelines
  
  
• EDI Complete Process Technical Guidebook - Instructions for ODCTE Staff & Tech Center Users
  
• Process Guidebook for Technology Center Users 
• Budget Adjustment Process Guidebook
• Change Request Process Guidebook
• Invoice Process Guidebook
• OCAS Codes for BIS
• Contacts
  

Technology Centers

Enrollment - Technology Centers

• BIS Enrollment Technical Guidebook
  
• BIS Guidelines
  
• Approved Assessment List & Approved Assessment Request
  
• BIS Enrollment Due Dates:
  
  • October 15:  1st Quarter
    
  • January 15:  2nd Quarter
    
  • April 15 (extended to May 15):  3rd Quarter
    
  • July 15:  4th Quarter
    
  • August 15:  All Corrections Made
• Full-time Enrollment Technical Guidebook FY20
• Tech Center Course Only Enrollment Technical Guidebook FY20
  
• Full-Time Enrollment Due Dates:
• October 15:  1st Quarter
  
• January 15:  2nd Quarter
  
• April 15 (extended to May 15):  3rd Quarter
  
• July 15:  4th Quarter
  
• August 15:  All Corrections Made

Instructional Framework

• Technical Guidebook
  
• Due Date: June 30
  

Student Completion/Follow-Up Report

• Technical Guidebook
• Follow-Up Guide (PowerPoint)
• Approved Assessment List
• Testing Information
• Due Date: January 31 (extended to May 1)
• Real-time Certification Collection Guidebook

Technology Centers Personnel Management

• Update Personnel Data (TC Info)
• Technology Center Information System Guidebook (TC Info)
• Request for New Professional/Certified Position
• Request to Modify/Delete an Existing Professional/Certified Position
• Request New Adjunct Teaching Position

IPEDS

• Reporting Guidebook for Technology Centers - FY20

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