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Business and Information Technology Education
BT00030
Foundations for the Legal Office
180.00
This course will provide students with a strong foundation for placement in the Legal Office Procedures course. It includes entry-level skills for working in any office.
Jaclyn Arnold
(405) 743-5419
jaclyn.arnold@careertech.ok.gov
Fundamentals of Technology or Business and Computer Technology
BUSINESS COMMUNICATIONS
-Demonstrate the use of proper written English in all legal documentation.
-Demonstrate appropriate grammar and word usage when drafting legal documents.
-Demonstrate appropriate punctuation when drafting legal documents.
-Demonstrate appropriate number usage when drafting legal documents.
-Demonstrate appropriate capitalization when drafting legal documents.
-Demonstrate appropriate spelling when drafting legal documents.
-Demonstrate good composition and expression when drafting legal documents.

WORD PROCESSING FUNDAMENTALS
-Start Word; exit word.
-Identify components of the Word document window, including Toolbars.
-Save a new document; save an existing document with a new name; open a new document window.
-Print a document; use Print Preview.
-Use Word Count.
-E-mail documents from within software.
-Use Research Task Pane.
-Display formatting marks.
-Create documents with Wizards.
-Use Smart Tags.
-Modify the Document Summary.
-Enter and format text.
-Check spelling and grammar while typing.
-Format characters (font attributes).
-Use Click and Type.
-Use AutoCorrect feature.
-Create footnotes.
-Modify styles.
-Move and copy text; collect and paste using Clipboard.
-Find/insert synonyms.
-AutoFormat while typing text.
-Clear formatting.
-Insert current date into a document.
-Add borders to paragraphs.
-Format paragraphs (alignment, first-line indent, hanging indent, line spacing).
-Sort paragraphs.
-Set custom tabs using the ruler and tabs dialog box.
-Add borders to paragraphs.
-Bullet a list.
-Use Page Setup to change margins.
-Insert page numbers in headers/footers.
-Work with automatic page breaks; enter manual page breaks; enter line breaks; enter non-breaking spaces.
-Use GoTo.
-Find/replace text.
-Create and print envelopes and labels.
-Bullet a list.
-Create a table with the Insert Table button; resize table columns; change table alignment.
-Enter data in a table.
-Insert, resize, move graphics.
-Insert symbols.
-Create and navigate to hyperlinks.

SPREADSHEET FUNDAMENTALS
-Start and Exit Excel.
-Identify components of the Excel worksheet window, including cells, worksheets, Toolbars, the Formula bar, and the Status bar.
-Save and print a worksheet and a workbook; save a workbook with same file name or with a different name; open a new workbook.
-Select a cell; enter text, formulas, and functions into cells; correct errors while typing data into cells and after entering data into cells.
-Use AutoCorrect.
-Use AutoFormat.
-Use the Name Box to select a cell.
-Change the view of the worksheet.
-Use Undo.
-Clear a cell or range of cells; clear an entire worksheet.
-Use the Excel Help system.
-Use Smart Tags and Option Buttons.
-Check Spelling in single and multiple worksheets.
-Use Drag/Drop and Cut/Paste.
-Format a worksheet (font attributes, background colors, borders, wrap text, rotate text, drop shadow).
-Apply different formats to numbers.
-Format adjacent cells; format nonadjacent cells.
-Change column widths and row heights.
-Insert and delete rows, columns, single cells or a range of cells.
-Freeze portions of a worksheet; split the worksheet window into panes.
-Use Format Painter.
-Name sheets, reorder sheets, and apply color to sheet tabs.
-E-mail a workbook from within Excel.
-Use AutoCalculate.
-Understand and apply the order of operations when creating formulas.
-Enter formulas using different methods (point mode, fill handle, keyboard).
-Use AutoSum, AVERAGE, MAX, and MIN functions.
-Create formulas; verify formulas using Range Finder.
-Display System Date.
-Understand and apply absolute and relative cell referencing in formulas/functions.
-Understand and apply the IF Function.
-Analyze data in a worksheet by changing values.
-Understand and apply Goal Seek.
-Apply Conditional Formatting.
-Create a series using the Fill Handle.
-Add a chart to a worksheet or on a separate chart sheet; format various aspects of charts.

DATABASE FUNDAMENTALS
-Start and Exit Access.
-Identify components of the Access window, including Title Bar, Menu Bar, Toolbars, Taskbar, Status Bar, Database Window, Shortcut Menus and AutoCorrect.
-Use the Access Help system.
-Create and name a database.
-Apply validation rules (required field, range, default value, collection of legal values, format, saving rules, updating a table with validation rules, creating and using Lookup fields).
-Referential Integrity (understand relationships and specify referential integrity, cascade update/delete, use sub datasheets, find duplicate records, find unmatched records).
-Order records in tables (ascending, descending, using multiple fields).
-Creating and using Indexes (single-field and multiple-field indexes).
-Create and save a Table (define field names, field types, field properties, and descriptions).
-Add records to a Table.
-Close a Table; exit Access.
-Add additional Tables to a database; add records to the new Table.
-Preview and print the contents of a Table.
-Change the structure of a table (change field size, add a new field, delete a field, update the restructured database).
-Resize columns and format a datasheet.
-Create forms using the AutoForm option; add records using a form; switch between Form View and Datasheet View.
-Maintain a database: add, edit, delete, search for records.
-Switch between Views in a database.
-Filter Records (filter by selection, filter by form, advanced filter/sort).
-Create reports using the Report Wizard; view a report; print a report.
-Create and run Select queries.
-Display all fields.
-Display selected fields.
-Run a query; print the results; clear the design grid.
-Save and close a query.
-Use various types of data in criteria (text, numeric, comparison operators, wildcards, AND criteria, OR criteria, AND/OR criteria).
-Sort data in queries (omit duplicates, sort on multiple keys, Top-Values).
-Join Tables in queries (change Join properties; restrict records in a Join).
-Calculations.
-Create calculated fields in queries.
-Change format and caption.
-Use grouping and calculate statistics (sum, average, max, min, count).
-Use criteria in calculating statistics.
-Create Crosstab queries.
-Process Mass Changes (update queries, delete queries, append queries, make-table queries).

PRESENTATION FUNDAMENTALS
-Start PowerPoint; exit PowerPoint.
-Identify components of the PowerPoint window including Views, Placeholders, Text Areas, Mouse Pointer, Scroll Bars, Status Bar, Menu Bar, Standard Toolbar, Formatting Toolbar, and Drawing Toolbar.
-Create presentations in Slide Layout view and in Outline view.
-Choose and apply Design Templates.
-Check a presentation for spelling and consistency.
-Use the PowerPoint Help system.
-Save a presentation; save a presentation with a new name.
-Use Smart Tags.
-Use Automatic Layout Options to undo a layout change.
-Create a folder and save a presentation.
-Delete slides; hide slides.
-Add speaker notes; print speaker notes.
-Create slides using various slide layouts.
-End a slide show with a black slide.
-Add headers and footers to Outline pages.
-Enter text on slides; correct errors (delete text, replace text).
-Format text (font, font attributes).
-Add/delete slides in a presentation.
-Create slides with single-level and multi-level bulleted lists.
-Change the font and font attributes.
-Find and replace text.
-Use the thesaurus to find synonyms.
-Insert ClipArt with/without a Content Placeholder; move, resize ClipArt; animate ClipArt.
-Animate ClipArt.
-Apply Animation Schemes to a slide show.
-Insert a Clip into a content placeholder.
-Size and move clips; ungroup and ungroup a clip.
-Insert a basic table; enter data in the table; format a table cell.
-Create an Organization Chart Diagram with multiple levels; scale organization chart.
-Add text to various levels in the organization chart.
-Change the shape layout (organization chart).
-Select a WordArt Style; enter WordArt text; format WordArt.
-Display grids and guides and position a WordArt object; hide guides.
-Add a sound effect.
-Add an action button and apply action settings; run a slide show with an action button.
-Scale an action button; format an action button.
-Display guides and position an action button; rotate an action button.
-Add a slide transition effect to a slide show.
-Change the slide layout.
-Change the color of a PowerPoint object.
-Display the Slide Master; replace the Slide Master.
-Apply format changes to the master slide and/or title master.
-Change the preset design scheme.
-Apply a new design template.
-Rearrange slides.
-Add a picture to create a custom background.
-Change the presentation template color scheme.
-Modify the footer on the slide Master.
-Print a presentation as slides, outline, handouts, notes, and transparency
-Print slides as handouts.
-View a presentation in Slide Show View (advance through a slide show manually; use the Popup Menu to go to a specific slide and to end a slide show).
-Run an animated slide show.

LEGAL TERMINOLOGY
-Correctly spell, pronounce, and define general legal terms.
-Correctly spell, pronounce, and define legal terms related to the courts and legal system.
Required Brainbench Certifications (Choose 3) or equivalent industry certification:
-MS Word (any level)
-MS PowerPoint (any level)
-MS Excel (any level)
-MS Office Fundamentals (any level)

Optional Additional Brainbench Competency Testing:
-MS Access (any level)
-Written English
-Business Writing
-Spelling

Brainbench: http://www.okcareertech.org/educators/assessments-and-testing/brainbench-testing.
Brainbench:
http://www.brainbench.com/

Business Management and Administration Career Cluster:
http://careertech.org/business.
Textbooks:
Administrative Procedures for the Legal Professional, Cengage Learning.
Basic English Review, Cengage Learning.
Business Math, Cengage Learning.
Law for Business and Personal Use, Thomson/South-Western, Cengage Learning.
Legal Studies: Terminology and Transcription, Thomson/South-Western, Cengage Learning.
Legal Terminology with Flash Cards, Cengage Learning.
Microsoft Excel 2013: Comprehensive, Cengage Learning.
Microsoft Office 2013: Illustrated Fundamentals, Cengage Learning.
Microsoft PowerPoint 2013: Comprehensive, Cengage Learning.
Microsoft Word 2013, Comprehensive, Cengage Learning.
NALS Basic Manual for the Lawyer's, Assistant, Thomson West.
NALS Basic Manual for the Lawyer's Assistant Study Guide, Thomson West.
New Perspectives on Microsoft Office 2013: Brief, Cengage Learning.
Paralegal Today: The Legal Team at Work, Delmar, Cengage Learning.
Timeslips 2014 Basic Training Manual, Plummer Slade, Inc., http://www.plummerslade.com/?s=timeslips+2014+basic+training.

Business Management and Administration Career Cluster:
http://careertech.org/business.

ctYou.org Resources by Subject:
http://ctyou.org/mod/book/view.php?id=1268.

Interactive Tools:
MindTap, Cengage Learning.
SAM, Cengage Learning.
SNAP, Paradigm.

Online:
Occupational Outlook Handbook: http://www.bls.gov/ooh/Legal/Paralegals-and-legal-assistants.htm.
You Tube: http://www.youtube.com/results?search_query=legal+office+assistant.

Reference:
Gregg Reference Manual, McGraw-Hill.
Gregg Reference Manual - Basic Worksheets on Style, Grammar, and Usage, McGraw-Hill.
Gregg College Keyboarding & Document Processing, McGraw-Hill.

WordPerfect:
Corel WordPerfect Office X7 Legal Edition, http://www.corel.com/corel/category.jsp?cat=cat20148&rootCat=cat3610089&storeKey=us&languageCode=en.
WordPerfect Tutorials, http://www.wordperfect.com/us/pages/800391.html?pgid=800391&storeKey=us.

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Career Majors That Sequence This Course
Career Cluster Pathway Career Major
Business Management & Administration Administrative Support Legal Assistant Professional-LAP
Business Management & Administration Administrative Support Legal Office Assistant
Business Management & Administration Administrative Support Legal Receptionist