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Hotel Information

Embassy Suites

The designated hotel is the Embassy Suites by Hilton Norman Hotel and Conference Center, 2501 Conference Drive, Norman, Oklahoma, 73069. Hotel rates have been designated by the Oklahoma BPA-DECA Office and tentatively secured at a rate of $93 per night for single; $103 for double; $113 for triple; or $123 for quad. Rates for the hotel are based on government per diem, which is subject to change. Notification of 2018 government per diem rates are typically available in mid-August. Please double check before securing purchase order. Hotel room rates are subject to applicable state and local taxes (approximately 13.75%). The hotel will require a tax exemption letter or acceptable documentation to waive appropriate sales tax. The fire marshal restricts each hotel room to four occupants. Reservations can be made by contacting Embassy Suites reservations at (405) 364-8040. Reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. No advance deposit will be required if the reservation is guaranteed with a credit card. Acceptable methods of payment are school purchase orders, credit card or cash.

The deadline for hotel reservations to ensure the conference rate is September 28, 2018. After this time, the hotel may not be able to honor the BPA-DECA conference rate.

Hotel Contact:

James Reinbold
Group Rooms Coordinator

 Rate Schedule: 

Room Single Double Triple Quad
2 Queen Suite   $93.00     $103.00     $113.00     $123.00  

Reservation Phone: 1-866-577-1273

Hotel Phone: (405) 364-8040

Hotel Fax: (405) 253-3550

Cut-Off Date:  Sept. 28, 2018

Reservation Phone: 1-866-577-1273

All reservations must be made with a credit card, although you may change the way your final payments are processed.

Final Payment Method:

When you are ready to make the final payment for your stay, you make choose from one of the following options:

1. Credit Card - If you are using the credit card used to book the reservation, a credit card authorization form must be filled out and faxed back in at least two weeks prior to arrival. Tax exempt entities must fax a copy of the tax exempt letter with a copy of front and the back of the credit card along with the credit card authorization form.

2. Purchase Order/P-Card - If you are using a purchase order, you must fax a copy of the order with the tax exempt letter to the hotel at least two weeks prior to you and your group's arrival.

Please remember to bring copies of your reservation confirmation, purchase order, credit card (if not with you), tax exempt letter and a copy of the credit card authorization form with you for reference when checking into the hotel.

  • All documentation for final payment must be faxed to James Reinbold at (405) 253-3547 at least two weeks prior to the conference.
  • For any group that wants to be prechecked in, you must email or fax your rooming list with a copy of your final payment method no later than two weeks prior to arrival. Prechecking will guarantee your group's room keys will be ready at check-in.
  • Embassy Suites will still accept rooming lists and final payment method information past the two-week deadline, but they will not guarantee your group's room keys to be ready at check-in.
  • All incidentals will be automatically turned off and disabled in the conference blocked rooms. If your group would like access to the auxiliary services, a personal credit card must be presented at check in.
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