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Hotel Information

Embassy Suites

The designated hotel is the Embassy Suites by Hilton Norman Hotel and Conference Center, 2501 Conference Drive, Norman, Oklahoma, 73069. Hotel rates have been designated by the Oklahoma BPA-DECA Office and tentatively secured at a rate of $91 per night for Single; $101 for Double; $111 for Triple; or $121 for Quad. Rates for the hotel are based on Government per diem, which is subject to change effective October 1. Notification of 2017 Government per diem rates are typically available in mid-August. Please double check before securing purchase order! Hotel room rates are subject to applicable state and local taxes (approximately 13.25%). The hotel will require a tax exemption letter or acceptable documentation to waive appropriate sales tax. The Fire Marshall restricts each hotel room to four (4) occupants. Reservations can be made by contacting Embassy Suites reservations at (405) 364-8040. Reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. No advance deposit will be required if the reservation is guaranteed with a credit card. Acceptable methods of payment are School Purchase Orders, Credit Card, or Cash.

 The deadline for hotel reservations to ensure the conference rate is Sunday, September 4, 2017. After this time, the hotel may not be able to honor the BPA-DECA conference rate.

 Make Reservations directly using the conference website: Click Here to use the online system for hotel reservations.

Hotel Contact: James Reinbold, Group Rooms Coordinator, to e-mail james.reinbold@jqh.com

 Rate Schedule: 

Room Single Double Triple Quad
2 Queen Suite   $91.00     $101.00     $111.00     $121.00  

 Reservation Phone: 1-866-577-1273

Hotel Phone: (405) 364-8040

Hotel Fax: (405) 253-3550

Cut-Off Date:  Sunday, September 4, 2017

Two Weeks Prior:  August 21, 2017

How to make a room reservation:

 Embassy Suites provides two ways to reserve rooms, either online or by telephone.

Reservation Website: DECA FLC Reservations Website

Reservation Phone: 1-866-577-1273

 All reservations must be made with a credit card, however, you may change the way your final payments are processed.

 Final Payment Method:

When you are ready to make the final payment for your stay, you make choose from one of the following options:

1. Credit Card - If you are using the credit card used to book the reservation, a Credit Card Authorization form must be filled out and faxed back in at least two weeks priort to arrival.  Tax exempt entities must fax a copy of the tax exempt letter with a copy of front and the back of the credit card along with the Credit Card Authorization Form.

 2. Purchase Order / P-Card - If you are using a Purchase Order, you must fax a copy of the order with the tax exempt letter to the hotel at least two weeks prior to you and your group's arrival.

 Please remember to bring copies of your reservation confirmation, purchase order, credit card (if not with you), tax exempt letter, and a copy of the Credit Card Authorization Form with you for reference when checking into the hotel.

  • All documentation for final payment must be faxed to James Reinbold at (405) 253-3547 at least two (2) weeks prior to the conference.
  • For any group who wants to be pre-checked in, you must e-mail or fax your rooming list with a copy of your Final Payment Method no later than two (2) weeks prior to arrival. By pre-checking in your rooms, it will guarantee your group's room keys will be ready at check in.
  • Embassy Suites will still accept rooming lists and final payment method information past the two (2) week deadline, but they will not guarantee your group's room keys to be ready at check in.
  • All incidentals will be automatically turned off and disabled in the conference blocked rooms. If your group would like access to the auxiliary services, a personal credit card must be presented at check in.
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